money and business

How to Set Up Gmail for Business in 4 Super-simple Steps

Setting up Gmail for business email is simple.

Establish a Google Workspace account first, then follow the steps to link your domain name, create a user name, and enter your payment details.

You may use your current domain or buy one from Google or other reputable domain registrars.

To start, head over to Google Workspace and then set up your Gmail business email in four easy steps:

1. Create a Google Workspace Account to Use Gmail for Business

Navigate to the Google Workspace page and press the “Get Started” button. This will take you to a page where you will be asked for your company name, number of workers, and the area or nation where your company is located. Fill in the blanks and then press the “Next” button.

Fill in your name, email address, and business phone number on the next page. Then press the “Next” button.

2. Connect Your Domain (or Buy a New Domain)

You may link your company domain name once you’ve submitted your contact information. A domain is what appears after the “www” in a web address (aka URL) and what appears after the @ symbol in an email address. For example, this website’s domain name is “fitsmallbusiness.com.”

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How to Use a Domain You Already Own

If you already have a domain, choose “Yes, I have one I can use.” Click “Next” after entering your domain name (for example, yourbusiness.com).

You may check and provide Google access to your domain name in the next step.

To do so, navigate to your domain name registrar’s admin panel home page and enter the MX records provided by Google Workspace into your Domain Name System (DNS). Then, from the registrar’s admin panel home page, follow the directions.

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How to Get a New Domain Name

If you don’t already have a domain name, select “No, I need one.” Check domain names to determine whether your company name is available.

If it’s still accessible, you can use it for your Gmail business email. If not, you may input another chosen domain name or select from the possibilities generated by Google.

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If you want to get a new domain name but don’t want to get one from Google, check out these trusted domain name registrar alternatives.

3. Create Your Gmail Business Email User Name

Create a username and password for your Gmail business email account. Your username is the part of your domain name that appears before the “@” symbol (for example, *jane@jnzlaw.com, doe@jnzlaw.com, *jane.doe@jnzlaw.com, *j.doe@jnzlaw.com, or other forms). Then select “Agree and Proceed.”

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If you want to get a new domain name but don’t want to get one from Google, check out these trusted domain name registrar alternatives.

3. Create Your Gmail Business Email User Name

Create a username and password for your Gmail business email account. Your username is the part of your domain name that appears before the “@” symbol (for example, jane@jnzlaw.com, doe@jnzlaw.com, jane.doe@jnzlaw.com, j.doe@jnzlaw.com, or other forms). Then select “Agree and Proceed.”

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Using the same username format ensures that your company’s emails are consistent and simple to organize. Consider the size of your business before selecting a username format. For small enterprises, using merely the first or last name may be sufficient. However, if you are trying to expand, you may have employees with the same first or last name. Use this article on how to generate professional email addresses for your team.

4. Input Payment Information to Complete Account Setup

Google offers a 14-day free trial, so you will not be charged during this time, but you must still enter payment information. By default, the plan is set to Business Standard. However, throughout your free trial, you can opt to downgrade or upgrade to the next plan. To begin utilizing Gmail business email, click “Next” and finish the payment procedure.

Read also: Small Home-Based Businesses — Five Simple Steps to Success

Next Steps After Setting Up Gmail for Business

After you’ve created your Google Workspace account and business email address, you can now configure it, transfer your email, and use the Google suite of productivity tools. Follow these steps to get the most out of Gmail:

Customize your email by clicking the Settings symbol in the top right corner of your Gmail account. You may edit components of your email from here, such as your profile image, email theme, how your inbox is organized, and generating a unique email signature.

To migrate your email to Gmail, go to admin.google.com and click on “Apps.” Navigate to the Setup section, check the box next to “User email uploads,” and then click “Save.” Return to Gmail and select the Settings symbol in the upper right corner to begin the import process. Learn how to enable or disable imports from webmail hosts by consulting Google’s documentation.

Add more users: Go to Google Domains and select “Email” to add extra members to your team. Select “Add User” under “Add or delete persons from Google Workspace.” Then input the new user’s first, last, and user names. Then, as their position, choose “Admin” or “User.” Click the Add button. On your next payment date, Google will charge you a prorated amount based on your plan for the new user.

Add additional users: To add more users to your team, go to Google Domains and select “Email.” Choose “Add User” under “Add or delete persons from Google Workspace.” Then input the new user’s initial name, last name, and user name. Then choose “Admin” or “User” as their role. Select Add from the drop-down menu. Google will charge you a prorated fee based on your plan for the new user on your next payment date.

Email programs may help you manage your emails, measure website open rates, and enhance sales. Check out our list of the 10 best email applications for small companies, which includes the Gmail for Mobile app, to learn more about using Gmail for your company’s email.

Pro tip: Creating a unique email signature can help you engage prospects and move them along the buying journey. Get inspiration and ideas using the best email signature generators.

Pros & Cons of Using Gmail for Business

One of the numerous advantages of Gmail is its ease of usage. As a result, setting up professional email accounts is straightforward, but there are other reasons to consider utilizing Gmail for your business email requirements, including the advantages and drawbacks listed below.

 

PROS CONS
Comes with the whole suite of Google Workspace business apps No free plan
Branded email addresses build trust and establish brand credibility Gmail filters some emails into spam, so you need to periodically monitor your spam folder so as not to miss improperly categorized emails
Easy to set up Some Workspace apps aren’t as good as counterparts; for example, users say Google Docs features are limited compared to Microsoft Word and that Zoom is more intuitive than Google Meet
Integrates with Google Workspace apps and other third-party applications
Privacy and security features included
Upgrade or downgrade based on your business’ budget and needs

Gmail Pricing With Google Workspace

To utilize Gmail as your company’s email client, you must acquire a Google Workplace plan. Workspace is free for the first 14 days; after that, Google charges you based on your selected plan.

All plans are invoiced monthly, and there is no way to save money by signing a 12-month or longer-term commitment. Each plan is for one user, but you may add up to 300 users for an extra monthly fee to the Business Starter, Business Standard, and Business Plus Plans.

Business Starter
Business Standard
Business Plus
Enterprise
Monthly Cost per User
$6
$12
$18
 Contact sales
Per-user Storage Space
30GB
2TB
5TB
5TB
(additional storage available on request)
Custom Email Address
Video Meetings (up to 24 Hours in Duration)
Video Meetings
 Up to 100 participants
Up to 150 participants and recording saved to Google Drive
Up to 500 participants, recording saved to Google Drive, and attendance tracking
Up to 500 participants, recording saved to Google Drive, attendance tracking, noise cancellation, and in-domain livestreaming

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The four Google Workspace options that allow you to utilize Gmail as a corporate email solution are as follows:

Business Starter Plan: This is an excellent plan for small enterprises since it provides a professional email address as well as access to Google’s productivity and collaboration features.

Business Standard: This package offers larger storage (2TB cloud storage per user) and allows you to record video meetings.

Upgrade to Business Plus to receive 5TB of cloud storage per user, record conferences, and track attendance for video meetings.

Enterprise: Enterprise is designed for enterprises with more than 300 employees. It provides 5TB of shared storage for each user, with more storage accessible upon request. In addition to video meeting recording and attendance monitoring, you also receive noise cancellation and in-domain live streaming.

Have you found the best Google Workplace package for you? Begin using Gmail for business emails with a 14-day free trial.

Start Using Gmail for Business

Looking to use Gmail for your business email but don’t have the budget? Get a free email address from your web hosting provider you can connect and access through Gmail at no cost. Here are six legit ways to get a free business email address.

Frequently Asked Questions (FAQs)

What is a business email?

A business email is a unique email address that utilizes your company’s domain name. It increases prospects’ and consumers’ credibility, trust, and brand recognition. Check out our comprehensive guide on setup and configuring a business email.

What’s the difference between Gmail & Gmail for business?

Gmail is a free email service that includes the Gmail domain (for example, jane@gmail.com) and is intended for personal use. To use Gmail for business, link your company’s custom domain to your email account (for example, jane@yourcustomdomain.com).

Paid plans in the Google Workspace ecosphere begin at $6 per user, per month. Alternatively, if money is a major consideration, have a look at our list of the best inexpensive email hosting services that charge $6 per month or less.

What are the best Google Workspace alternatives for business email?

Gmail is a leading business email provider for businesses of all sizes. However, there are others you can choose from based on your budget and business needs. Some of these include Microsoft 365IONOS (low-cost email hosting from $1 per month), DreamHost (unlimited business emails with the Unlimited shared hosting plan), and Zoho Mail (for those who already own a domain name).

Many of the best web hosting companies include several or even unlimited email accounts on your domain in low-cost hosting packages. Alternatively, to see whether Microsoft 365 or Google Workspace is the better solution for your small business, read our expert Google Workspace vs Microsoft 365 comparison.

Bottom Line

Setting up Gmail for business email is easy. You can get a branded email that your customers recognize and trust in just a few steps, and your Gmail business email includes access to Google Workspace’s all-in-one email, communication, and productivity software suite. Visit Google Workspace to set up your account and start your 14-day free trial today.

Visit Google Workspace

Source: fitsmallbusiness

 

 

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